SWMS, SWIs, incident reporting, audits, inductions and workshops. Bring them into one system, with alerts that keep the next action with the right person.
Built around your safety team, supervisors and people on site.
North worksSafety documents
SWMS
Work at height
Revision04Current issue
SWMS
Work at height
Revision03Previous issue
SWI
Access equipment
Revision02Current issue
SWI
Access equipment
Revision01Previous issue
SWMS 04 + SWI 02 · issued to the crew
The same version. On site.
JLJordan Lee Acknowledged
AMAlex MorganTo acknowledge
04
02
Too much chasing. Too many loose ends.
01
Which SWMS is the current one?
The office has a new revision. The crew have last week’s PDF. You still need to know who has seen the SWMS and safe work instructions that apply to their job.
02
The report is done. The follow-up isn’t.
Incident reports and audit findings sit in separate folders. Action owners, evidence and due dates are another round of emails.
03
New starter. Another chain of reminders.
Inductions, workshop bookings and attendance lists live apart. Someone has to check the gaps and chase each person before the next shift.
01
An incident. An audit. A clear next action.
A report in a folder cannot chase an overdue action. An audit finding needs somewhere to go after the checklist is finished.
Capture the details and evidence, assign the corrective action, and keep its owner and due date visible. Send the right alerts as work falls due. Keep the source report and verification together, so follow-up does not start from scratch.
From the first report to the final check. One traceable record.
North access
Incident evidenceCapture it on site.IR-014
Site audit
Access review.
Signage
! Access route
AU-028 Action needed
Incident report · IR-014
The details stay together.
Submitted
IR-014AU-028Linked audit
Attached
LocationNorth access
What happenedVehicle obstructing access
Action ownerJordan Lee
IR-014 · AU-028 Report submitted
Action 014Verification required
Report emailed.
Site supervisor Safety team
AU-028
02
Induct the person. Keep the learning with them.
A new starter should not mean hunting for an induction link, a sign-in sheet and last month’s workshop notes.
Connect site inductions, safety workshops and attendance to the person’s record. Give people the right materials and reminders, and give supervisors a clear view of what still needs review.
The induction, the workshop and the follow-up. All in the same place.
AM
Alex MorganNorth works · site induction
01Site information Read
02Emergency arrangements Read
03Supervisor checkPending
Induction review requiredWith the supervisor
MonTueWedThuFri
Wed7:30am
Safety workshopManual handlingAttendance to confirm
AM
Reminder queued for Alex
03
One system. Fewer loose ends.
We build the document workflows, reporting forms, induction portal and shared workspace, then connect them with the tools you use. One Fulcrum team brings it together, with alerts tied to the record and the person responsible.
SWMS & SWIs
Incidents & audits
Inductions & workshops
Your WHS workspace
The next step is visible.
4 follow-ups
RecordWithWhat happens next
SWMS 04 + SWI 02North works crew
Alex MorganAcknowledge update
Action 014Incident IR-014 · audit AU-028
Jordan LeeVerify the action
Alex Morgan · inductionNorth works
SupervisorReview induction
Manual-handling workshopWednesday · 7:30 am
Training coordinatorConfirm attendance
Quantum Safety
Training records. With the detail behind them.
Quantum Safety’s training portal brings learners, submissions and review into one workspace. Its overview makes outstanding work visible, with the evidence and assessor’s decision kept in the training process.
“They built our training portal and psychometric testing platform. Easy to deal with, and the end result does exactly what we needed, without the fuss.”
Ibby EH, Quantum Safety
Start where the chasing starts.
One useful connection first. A clear path to the rest.
01
Follow a real safety workflow.
Show us a SWMS revision, incident report, audit or induction. Find where versions, responsibilities and follow-ups lose touch.
02
Connect the first handover.
Agree the owners, alert rules and review steps. Build the connection and try it with the people doing the work.
03
Bring the next piece in.
Train the team, hand over the build and agree support. Expand the same system around your safety work.
What are you still chasing?
A SWMS acknowledgement, an open audit action or an induction record. Show us where it gets stuck, and we’ll work through the connection with you.
Yes. We can organise your safe work method statements (SWMS) and safe work instructions (SWIs) by activity, site and version, with review dates, approvals and acknowledgements. Your responsible people keep control of the content, consultation and issue process. We build the system around that process.
Can incident reports and audits share corrective actions?
Yes. We can connect incident and near-miss reports, audit checklists, findings, photos and actions. Each action can keep its source record, owner, due date and verification history. Your authorised reviewer decides when it is closed. Any external reporting requirements stay with your established process.
Can it manage inductions and workshops?
We can bring site and role inductions, workshop bookings, materials, attendance and follow-up into a person’s record. Supervisors can see outstanding steps without rebuilding a spreadsheet. Your team decides which checks and approvals are needed.
Who receives the alerts?
You set the rules: a revised document needing acknowledgement, an induction still awaiting review, a workshop reminder, an approaching expiry or an overdue action. We can route in-system, email or SMS alerts to the responsible person, with escalation rules where needed. Channels and usage are agreed in the scope.
Does this have to replace our current software?
We check your forms, document storage, training portal and workforce tools first. Where they support a reliable connection, we can bring the records together. We scope any gaps before recommending a new build or a replacement.
Can we start with one workflow?
Yes. Start with the part that causes the most chasing: document updates, corrective actions or induction follow-up. We map it, agree the owners and review rules, and give you a written scope and quote. Then we test the first connection with your team.
